Policies

NCI Optical Microscopy Laboratory

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Guidelines and Policies

Sign-Up for Microscopes and Computers

Sign-up for EIB Microscopy Facility microscopes and image processing workstations is mandatory – please e-mail facility manager (“Contact” tab) and include your preferred date/time etc. Your request will be confirmed if equipment is available, otherwise you may need to choose different time or day. Please advise facility manager in case you need to cancel your reservation, as others may need that spot.

Facility Access and Training Requirements

To use any equipment (microscopes, computers, scanners, printers, etc.) in the EIB Microscopy Facility you need to take a training class or prove that you already are familiar with a specific piece of equipment and are able to operate it. Unless you receive explicit permission to use the equipment, you are NOT authorized to operate it. Please follow the steps outlined below to get appropriate training and facility access:
         
         1. Schedule an initial meeting with the facility staff to evaluate your project and discuss the appropriate equipment.
         2. Schedule an initial training session on the equipment most appropriate for your experiment (e.g., confocal microscope).
         3. Follow-up training sessions will be conducted until you are comfortable operating the equipment. In general, users are    expected to operate this equipment themselves.

To schedule a training session or evaluation, please contact the facility manager (see contact tab).

Acknowledgments and Collaborations

For record keeping of the facility’s research contribution, users are requested to notify the head of the facility when images collected in the facility are published, or used in the presentations at meetings, site visits, etc. After publication, please supply a pdf reprint to the facility.

The EIB Microscopy Facility should be acknowledged on slides prepared from facility data. Manuscripts that include data from the facility should acknowledge the EIB Confocal Microscopy and Digital Imaging Facility, and Dr. Jan Wisniewski.

Interactions that involve more than basic training on how to operate the microscopes and image processing equipment should lead to a formal collaboration and co-authorship on papers, by mutual agreement of all parties.

After-Hours Access to the Facility

The EIB Microscopy Facility can be accessed using the general EIB key. After-hours access to equipment in the facility has to be authorized by the facility head. If you plan to use the facility after-hours or on the weekend, please contact the facility manager (see contact tab).

Disk Space on Computers

• Save your images and other files on a local drive in a following directory: D:UserdataYour_Name
• Images/files found elsewhere are subject to deletion without warning.
• After imaging has completed the files should be transferred:
          o if small – over the network to you preferred network drive
          o if larger than a few GB – copied to an external USB3.0 HD, and later transferred to your network drive (if needed) from another computer
• Under no circumstances store image files on the facility computer’s desktop, even under your own login.
• Image files should not be left for more than a few days on any of the microscope computers.
• For the limited-time storage when using image processing workstations in the facility office, images can be transferred onto local HDs via an external USB3.0 HD. Please transfer them to your own network drive as soon as processing is finished.
• EIB Microscopy Facility does not assume any responsibility for lost data.